Free Printable Party Planner

Get organised for your next party with our free printable Party Planner! Jam packed with 14 pages of party planning checklists, calendars, guest list, menu ideas, entertainment planner, ideas pages, vendor directory, decorations planner, day of party planner and more!

Party Planning Checklist
4 weeks before

• Choose party theme & colors
• Set date, time & RSVP date
• Set budget
• ​Set location/venue
• Create guest list
• Send invitations (Mail, Email, or Social Media)
• Book vendors & pay deposits

​
2 weeks before

• Choose outfit
• Create music/playlist
• Purchase drinks/alcohol
• Purchase nonperishable items
• Finalize menu & foods
• Begin to finalize guest list
• Plan/print photos/picture slideshow

​3 weeks before

• Choose menu/foods/drinks
• Plan decor & music
• Plan activities & entertainment
• Order/plan cake
• Order flowers
• Rent/purchase decor, tables etc.
• Plan Menu

1 week before

• Finalize guest list & follow up RSVPs
• Purchase food
• Make/purchase decorations
• Make/organize party favours
• Organize bathrooms/parking
• Create day of party schedule

Day of Party

• ​Pick up cake
• Add final decor touches
• Chill drinks
• Set up gift table
• Set up drinks, glassware/cups
• Set up food/buffet table
• Get dressed
• Greet guests & have fun!

Things to think about

• Decorations or Balloons at front of venue
• Ice, ice bucket, ice tongs, or scoop
• A place to chill beverages
• Wine and bottle opener
• Bar garnishes (lime, lemon, olive)
• Cocktail napkins (2 per person)
• Coat rack (hangers or a separate room to put coats)
• A place to put boots or umbrellas
• Candles
• Paper towels
• Extra toilet paper
• Plates (appetizer, salad, dinner, dessert)
• Glasses (water, wine, mixed drink, beer, soda, coffee); 
• Silverware
• Coffee and assortment of tea bags
• Cream and sugar
• Salt and pepper
• Condiments (Ketchup, Mustard, Mayonaise).
• Charged camera battery
• Charge Phone
• Garbage bags